I still remember the first Allied Media Conference (AMC) that my daughter and I attended. It was June 2008; I was in the final editing stages of my first book and wanted to start talking about resistance and organizing among women behind bars. My daughter, who was 7 and already experienced in children’s programming at various political events, was eager to check out the conference’s newly established “Kids’ Track” that offered a handful of age-appropriate workshops about different types of media.
So I pulled her out of school and we headed for Detroit to spend three days among media makers from across the country. While I attended a training for women of color, she and the other kids learned about the basics of block printing. While I participated in a panel discussion about incarcerated women’s voices, she learned how to design and cut out stencils, then spray paint them safely wearing a respirator and latex gloves. In between these workshops, she and the other kids (and adults) had a chance to play and have unstructured fun. She cried when it was time to leave; she had made new friends, learned new skills, and had an amazing time.
We returned the next year and were amazed to see that the Kids’ Track had ballooned from three children (and an occasional baby) to nearly two dozen. Since then, the Kids’ Track has grown even more into the “Kids’ Practice Space,” with several workshops specifically for children.
AMC isn’t the only conference working to ensure that people with children can attend. Though conference policies—and the conversations around them—continue to evolve, many recognize the importance of ensuring accessibility for parents, caregivers, and children, especially when organizing for social change. When this happens, it not only enables caregivers and kids to attend a conference, but sends the message that they are valued members of and contributors to larger movements.
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The annual Civil Liberties and Public Policy (CLPP) conference, entitled “From Abortion Rights to Social Justice: Building the Movement for Reproductive Freedom,” is in its 31st year and has always provided child care.
“It’s not any harder than any other aspect of event planning,” Lucy Trainor, CLPP’s associate director, told Rewire. “It takes time and money to plan catering, it takes time and money to plan events, and it takes time and money to plan child care.” CLPP views accessibility as integral to its mission to fight for reproductive justice; thus, the conference not only offers child care, but also pays for speakers to travel with their children and, if necessary, pay for another adult to attend and help care for those children. “For us, it’s part of a larger commitment to access,” said Trainor, noting that the conference also provides financial support for speakers with disabilities to travel with their personal care attendants and language interpretation.
CLPP’s conference costs $285,000 to plan and produce. It takes place each year at Hampshire College in western Massachusetts, which provides in-kind support, such as classrooms and lecture halls for the conference, as well as year-round office space. The college also allows conference organizers to draw on students for child care, which limits those expenses to only a few hundred dollars for supplies. But, said Trainor, “even if you do have to pay for child care, you budget for it.”
Facing Race, a three-day biannual conference dedicated to racial justice, does just that. Organizers have made sure to include child care in their budget since the 2010 conference in Chicago.
“A huge number of people in Facing Race are parents and caregivers,” explained Rosana Cruz, the organization’s leadership action network director. As the conference grew from 1,000 attendees in 2010 to more than 2,000 in 2016 (plus a waiting list of 500), organizers have pondered how to grow to accommodate families and caregivers. “After each conference, we think, ‘That was great, but we can do better,'” reflected Cruz.
For instance, she recalled that the 2014 conference did not have a room for nursing or pumping. As any parent who has ever breastfed can tell you, nursing or pumping requires a space that is quiet; a refrigerator is needed to store breast milk. This year’s conference included a breastfeeding and pumping room. “We also bought screens for privacy and rented refrigerators,” added Cruz. For the 2018 conference, organizers are thinking about expanding to offer programming for children and youth similar to AMC’s Kids’ Practice Space.
The challenge for Facing Race, which takes place at a hotel in a different city every two years, is ensuring that accommodations work for children and caregivers. “We need to secure a space in a hotel room that’s big enough,” explained Cruz. The size of that space dictates how many children can be in child care. Child-care costs also include paying licensed and insured child-care providers as well as renting cribs and a projector to screen movies when a quieter activity is needed. But organizers see these efforts as integral to building their movement: “What makes it accessible is what makes it a great conference,” Cruz said.
“It’s a little extra brainwork for people who have never had to think about this,” Cruz, who is the parent of a teenager, reflected. “But if you’re determined, this is just a given. Just like you’d value amplified sound or a keynote speaker.” Plus, when put into the context of the entire conference, child-care costs are negligible; for Facing Race, organizers say paying child-care workers and buying supplies makes up less than half of 1 percent of the total conference.
AMC, meanwhile, costs more than $400,000 each year. Child care and the Kids’ Practice Space are only a fraction of that price tag, costing $1,400 and $2,500, respectively. The value of not only accessibility, but creating relationships with future media makers and movement builders, goes far beyond that fraction, Morgan Willis, the conference’s program director, said.
“The money comes next,” said Willis. “Once you figure out what you want to do, then you figure out the money.”
AMC has never encountered hesitation from funders about child care and kids’ programming costs, which are explicit budget lines. Willis noted that, when seeking funding, AMC organizers explicitly talk about how accessibility—whether for people with disabilities or people traveling with children—can be expensive. “We articulate to grant makers what we’re asking for and why,” she explained. “We’ve never had pushback around accessibility. Funders have responded extremely well to that.”
When the Allied Media Conference began, she said, “none of us had kids. We weren’t thinking of ways to include kids; we were in our 20s.” While the conference has always offered child care, she recalled that the parents and caregivers in attendance pushed them to do more to include the youngest attendees in conference goings-on.
As the years went on and the Kids’ Track evolved into the Kids’ Practice Space, conference organizers, in turn, challenged presenters to make their content more accessible. “What does it look like when someone with very little experience is in your space?” mused Willis. “That’s where we received the greatest amount of pushback, from people used to traditional forms of presentation.” The pushback didn’t last long; instead, what ended up happening is that considering the presence of younger attendees encouraged speakers to present information more clearly, making it more accessible to everyone who attended, regardless of age.
Unlike CLPP, AMC is not connected to the university where it takes place each year. But, Willis said, Wayne State University has never balked at having child care or kids’ programming on site. Of course, there were questions and concerns about liability, reflecting what Willis described as “a conception of kids exclusively as a liability,” but the conference and university administrators worked through it.
It’s not just conferences centered on social justice that make accommodations for caregivers and children. When Natalie DeYoung Ricci was asked to read her essay about death at this year’s BlogHer, a conference for women in social media, she was pregnant and expecting her first baby to be born the day of the conference. Knowing that first babies often arrive later than expected, she said yes with the caveat that she might not be able to attend. Rather than write her off, the conference organizers agreed to include her. Furthermore, they offered to have her Skype in from the hospital if she gave birth earlier.
Ricci’s son was born a week early. She contacted the organizers and asked if she could bring him. Not only were organizers willing to accommodate the new mother and infant, but they encouraged her to take as many breaks as she needed, bring him on stage with her, and bring her husband to take the baby from her if needed.
Exhausted from giving birth four days earlier, Ricci only stayed for her session. She said that not only organizers, but attendees welcomed her and her young son. The experience inspired her. “This is my first baby,” she told Rewire. “To know that I could still have a professional life outside of being a mother meant a lot to me.”
The experience also set her expectation that other conferences will be as flexible. “It demonstrates goodwill towards inclusivity of families,” she said. “Many writers struggle. Child care is not always affordable, or even an option.”
BlogHer does offer child care for attendees. “It’s very key for us,” Jenni Ottum, the public relations director of BlogHer’s parent company SheKnows Media, wrote in an email to Rewire. “We actually have a digital storytelling and media literacy program called Hatch that takes place live during our conferences so kids have a place to go where they learn while their moms do the same thing.”
Some conferences are already seeing children return as teens and young adults ready to participate in the larger conference goings-on. Trainor has seen people who initially came to CLPP as children with their caregivers returning to participate in the larger conference as adults.
About one-third of the children and youth who attend AMC return the following years. And now, conference organizers are beginning to read workshop proposals from people who first came as young children.
“We reached an interesting challenge in 2015 where the content for the Kids’ Practice Space was so good that the adults were knocking down the door,” recalled Willis. The number of adults crowded out children from attending two of the kids’ sessions. Another conference organizer asked, “Can we ask some of the adults to leave so kids can get in?”
Recalling that particular scenario, Willis added, “With over 350 sessions, you’d think you’d find something that wasn’t for kids!” But the popularity of the workshops indicated the quality of the programming offered to children and youth.
“I’m sure that there will be a very short time before we’ll be seeing people say, ‘I was 12 at the conference in Baltimore or Dallas and now I want to present my own workshop,'” reflected Facing Race’s Cruz.
The organizers of Facing Race, AMC, and CLPP see accessibility for families with children not only as essential, but, as Cruz puts it, an act that “pushes back against the rugged individualism that is a hallmark of white supremacy. So it’s not, ‘I don’t have kids’ or ‘I don’t need translation,’ so why should I pay for this? It’s ‘I love this conference because people who are monolingual, people who are deaf, people who have kids can come here.'”
They also note that, while child care is offered, none of the conferences require children to stay sequestered in separate spaces. “We think children deserve to be in these [conference] spaces,” said Trainor. “It’s positive to have younger members participating in these discussions. Children are not a distraction.”
CORRECTION: This article has been updated to clarify the number of attendees at Facing Race in 2010.